Legal Assistant/ Paralegal

Legal Assistant/ Paralegal

Job ID

163178

Posted

23-Apr-2024

Service line

REI Segment

Role type

Full-time

Areas of Interest

Investment Banking, Investment Management, Legal

Location(s)

London - England - United Kingdom of Great Britain and Northern Ireland

We have a great opportunity available for a corporate Paralegal / Legal Assistant to join our Legal team in the UK.

Your duties and responsibilities:

• Statutory books & meetings:
• Assisting with maintaining the statutory books for a number of CBREIM entities.
• Assisting with the scheduling and coordinating of the related meetings for a number of UK regulated entities including distributing materials, taking minutes and providing assistance with signatures/document management
• Liaising with external service providers in relation to information required for the maintenance of off-shore entities
• Corporate approvals and UK corporate signatures:
• Coordinating approvals and drafting resolutions and board minutes for corporate/member approvals
• Preparing and managing companies house filings for the UK incorporated entities (varies from quarterly to yearly, as well as ad hoc tasks)
• Coordinating and documenting resignation of directors, and other ad hoc items which occur throughout the year in relation to UK incorporated entities
• Legal Documents:
• Lead on the negotiations of NDAs, PoAs, and other ancillary documents with support from the UK legal team and other external service providers
• File all documentation, and keep an accurate and succinct file of all matters and documents
• Track NDAs, PoAs, and other legal processes and timelines for the UK legal team
• Assisting with development and maintenance of UK legal team know how materials
• Signature process and coordination of matters:
• Acting as main point of contact for confirming signature blocks/authorized signatories and coordinating the signature process for documents
• Maintaining/updating checklists, and providing ongoing status updates as and when required
• Working with the UK legal team to assemble executed documents, closing sets, and update agreement trackers
• Administrative tasks:
• Updating and maintaining databases and internal repositories
• Updating of library and third party legal resources
• General administration tasks and assisting the legal team with other ad-hoc duties
• Manage internal online company books system (H Cue) for updates to each UK based CBREIM entity, and manage other internal systems, such as Bankline (a payment system)

• Ability to prioritise work and manage time effectively to meet deadlines; preparing and delivering a comprehensive and coherent work product.
• Ability to liaise with lawyers and clients (where appropriate) on ad hoc assignments as well as ongoing deals.
• IT literate with a good knowledge and competency in the use of Microsoft Word and Excel.
• Excellent organizational skills, analytical skills, attention to detail and able to multi-task.
• Excellent communication skills with the ability to communicate with people at all levels, including senior stake holders, clients and external advisors.
• Knowledge of legal terminology and principles.
• Proactively managing matters, and proactively thinking about improving systems and processes to streamline workloads.
• Willing to seek challenges, take over difficult or unconventional projects and be able to take on projects at any stage.
• A motivated self-starter who is team-orientated and able to use their initiative.
• Previous paralegal experience working in an international law firm is advantageous.
• Legal degree or equivalent with an LPC qualification is preferred but not a necessity.

• An attractive and performance-related compensation, in line with your background, skills and personal value for the organization and a (discretionary) bonus;
• An open, cooperative and dynamic company culture;
• Challenging work in an expanding and global real estate company;
• Become an integral part of our Legal team, in which your ideas are greatly valued;
• Many learning & development opportunities and motivated and highly professional colleagues;
• Modern workplace in the heart of London;
• (Cash) car allowance;
• Pension scheme & Life Assurance;
• Private medical insurance;
• Two community leave days (leave days that can be used for a 'diversity day' or a 'day to volunteer' or two days to volunteer);
• 25 days of annual leave + 2 extra days for Christmas.