School Administrator

Join Our Team at Polaris Education - The Olive Frances School

Position: School Administrator
Location: Banbury, Oxfordshire
Salary: £21,257.48
Contract: Term Time Only
Hours: 37.5 hours per week
Benefits: Company Pension, Life Assurance, Employee Discount Scheme

Why Choose Us?

Are you ready to be part of a supportive and nurturing community dedicated to achieving the best outcomes for our pupils? At our new school in Banbury, you can develop your career while making a real difference in the lives of children and young people.

About The Olive Frances School

Located in the heart of Banbury, our school accommodates up to 84 pupils aged 5 to 18 with a range of complex needs. We pride ourselves on creating a safe and supportive environment where every child feels valued, respected, and empowered. Our holistic approach ensures that academic progress goes hand-in-hand with emotional well-being and personal growth.

As part of the Polaris Community, we have been passionately improving the lives of young people for over 30 years. We are proud that 100% of our education services have been rated as Good or Outstanding by Ofsted.

Your Role and Responsibilities

At Polaris Education, we are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. We expect all staff to share this commitment.

• Promote the safeguarding and welfare of all pupils and visitors.
• Initiate and act on initiatives to enhance the quality of life and well-being for pupils and staff.

Reception Duties

As the school administrator, you will be the welcoming face of our school, providing a warm and professional experience for parents, visitors, and colleagues.

• Answer phone calls in a friendly and efficient manner, recording and passing on messages as needed.
• Ensure visitors sign in, complete the safeguarding disclaimer, and receive a visitor's badge.
• Maintain the shared calendar and keep school information up to date.
• Provide refreshments for visitors and assist during parents' evenings and other events.
• Manage resource ordering and keep track of deliveries.
• Distribute internal and external correspondence appropriately.
• Arrange ID cards for new starters and governors.
• Liaise with transport services for pupil transport needs.
• Support education staff in providing work experience opportunities for pupils.

Administrative Support

Provide comprehensive administrative support to the head teacher, school management team, and all educational staff.

• For a complete list of responsibilities, please apply now to visit our careers portal.

What We’re Looking For

• Excellent interpersonal and communication skills (both written and oral).
• Knowledge of child protection and safeguarding practices.
• Strong organizational skills with a systematic approach to workload management.
• Effective time management and planning abilities.
• Experience in developing systems and processes.
• Proficiency in SIMS.
• Ability to manage budgets and monitor expenditures.
• Understanding of relevant policies and legislation.
• Ability to relate well to children and adults.
• Team player who understands school roles and responsibilities.
• Self-evaluator who actively seeks learning opportunities.
• Commitment to confidentiality.

The successful candidate will be required to complete an enhanced DBS check, which will be covered by Polaris Education.

Join Us!

Polaris Education is an equal opportunities employer and encourages applications from qualified candidates. We are dedicated to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and we expect all staff to share this commitment.