School Administrator

Join Our Team at Polaris Education - The Olive Frances School

Position: School Administrator
Location: Banbury, Oxfordshire
Basic Salary: £21,257.48
Contract: Term Time Only
Hours: 37.5 hours per week
Benefits: Company Pension, Life Assurance, Employee Discount Scheme

Are you ready to be part of a supportive and nurturing community dedicated to achieving the best outcomes for its pupils? If so, our new school in Banbury is the perfect place for you to grow your career and make a meaningful impact on the lives of children and young people.

About The Olive Frances School

Located in the heart of Banbury, our school caters to up to 84 pupils aged 5 to 18 years with a range of complex needs. We pride ourselves on creating a safe and supportive environment where every child feels valued, respected, and empowered. Our holistic approach ensures that academic progress goes hand-in-hand with emotional well-being and personal growth.

As part of the Polaris Community, we have been passionately improving the lives of young people for over 30 years. We are proud that 100% of our education services have been rated as Good or Outstanding by Ofsted.

Your Role and Responsibilities

At Polaris Education, we are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. We expect all staff to share this commitment.

• Promote the safeguarding and welfare of all pupils and visitors.
• Initiate and act on initiatives to enhance the quality of life and well-being for pupils and staff.

Reception Duties

As the school administrator, you will be the welcoming face of our school, providing a warm and professional reception for parents, visitors, and colleagues.

• Answer the phone in a friendly and efficient manner, recording and passing on messages as needed.
• Ensure visitors sign in, complete the safeguarding disclaimer, and receive a visitor's badge.
• Maintain the shared calendar and keep school information updated.
• Provide refreshments for visitors and assist during parents' evenings and other events.
• Manage resource ordering and keep track of deliveries.
• Distribute internal and external correspondence appropriately.
• Arrange ID cards for new starters and governors.
• Liaise with transport services for pupil transport needs.
• Support education staff in providing work experience opportunities for pupils.

Administrative Support

You will provide comprehensive administrative support to the head teacher, school management team, and all educational staff.

• For a full list of responsibilities, please apply to visit our careers portal.

Requirements

• Excellent interpersonal and communication skills, both written and oral.
• Knowledge of child protection and safeguarding practices.
• Strong organizational skills with a systematic approach to workload management.
• Effective time management and planning abilities.
• Experience in developing systems and processes.
• Proficiency in SIMS.
• Ability to work within budgets and monitor expenditures.
• Understanding of relevant policies, codes of practice, and legislation.
• Ability to relate well to children and adults.
• Team player who understands school roles and responsibilities.
• Self-evaluation skills and a proactive approach to learning opportunities.
• Commitment to confidentiality.

The successful candidate will be required to complete an enhanced DBS check, with costs covered by Polaris Education.

Polaris Education is an equal opportunities employer and encourages applications from qualified candidates. We are dedicated to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and expect all staff to share this commitment.