School Administrator

Join Our Team at Polaris Education - Easthorpe School!

Position: School Administrator

Basic Salary: £21,257.48

Contract: Term Time Only

Hours: 37.5 hours per week

Location: Ruddington, Nottinghamshire

Why Choose Us?

At Easthorpe School, we are more than just an educational institution; we are a community dedicated to making a difference in the lives of children and young people. Opened in November 2022, we currently serve 70 pupils with a passionate team of 50 staff members. Our focus is on supporting students with Social, Emotional, and Mental Health needs (SEMH) and various diagnoses, including Autism Spectrum Disorder and ADHD.

As part of the Polaris Community, we have been transforming lives for over 30 years, and we take pride in our 100% Ofsted rating of Good or Outstanding across all our education services. We invite you to be a part of this rewarding journey!

Your Role and Responsibilities

As a School Administrator, you will play a crucial role in creating a welcoming environment for parents, visitors, and colleagues. Your responsibilities will include:

• Promoting the safeguarding and welfare of all pupils and visitors.
• Implementing initiatives to enhance the quality of life and wellbeing for both pupils and staff.

Reception Duties

Be the friendly face of our school! Your key tasks will involve:

• Answering the phone with a warm and professional demeanor.
• Ensuring visitors sign in and receive a visitor's badge.
• Maintaining the shared calendar and updating school information.
• Providing refreshments for visitors.
• Managing resource ordering and deliveries.
• Distributing internal and external correspondence.
• Arranging ID cards for new starters and governors.
• Liaising with transport services for pupil transport.
• Supporting education staff with work experience opportunities for pupils.

Administrative Support

Provide essential administrative support to the Headteacher and the school management team. Your tasks will include:

• Producing letters and memorandums.
• Managing filing and photocopying tasks.
• Maintaining confidentiality and discretion at all times.
• Accurately minuting meetings and scheduling school-based meetings.
• Inputting information onto the school’s MIS platform, Ed:gen.
• Managing referrals for school places and organizing assessments.
• Overseeing the school diary, including room bookings and meeting schedules.
• Monitoring and recording expenditure.

Attendance Management

Help us keep track of our students' attendance! Your responsibilities will include:

• Monitoring and tracking attendance and punctuality.
• Communicating with parents regarding absenteeism.
• Maintaining accurate attendance records and producing reports.
• Advising parents on attendance procedures and expectations.

What We’re Looking For

To thrive in this role, you should possess:

• Excellent interpersonal and communication skills.
• A strong understanding of child protection and safeguarding practices.
• Outstanding organizational and time management skills.
• Experience with Ed:gen and CPOMS.
• The ability to work constructively as part of a team.
• A commitment to confidentiality and the ability to work under pressure.

The successful candidate will undergo an enhanced DBS check, with costs covered by Polaris Education. We are committed to safeguarding and promoting the welfare of children and young people, and we expect all staff to share this commitment.

What We Offer

• Company Pension
• Life Assurance
• Employee Discount Scheme

If you’re ready to make a meaningful impact and grow with us, we encourage you to apply! We look forward to welcoming you to our team!