Heads Personal Assistant / HR Admin

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Role: Heads Personal Assistant / HR Admin

Hours: 25 Hours per Week

Salary: £15,652 Per Annum

Location: Meoncross School

Contract: Term-Time plus 2 weeks / Part Time

Start Date: August 2026

About Meoncross School

At Meoncross, we believe that a child’s educational journey should be as unique as they are. Our holistic approach ensures that every child receives the individual attention they need to thrive both academically and personally. Here, every child feels safe to say, “I can be the best possible ME.”

As a through school for children aged 2.5 to 16 years, we welcome students at any point in their educational journey. Whether it’s starting ‘big school’ in Reception, transitioning to Juniors in Year 3, or moving to Upper School in Year 7, we’re here to support them every step of the way.

While we pride ourselves on high academic achievement, we also prioritize wellbeing, knowing that happy children are high-achieving children. We nurture our pupils and develop the qualities they need to build bright futures.

About the Role

As the Head's Personal Assistant, you will play a crucial role in ensuring the smooth and efficient management of the Head's daily activities. Your proactive support will help the Head navigate a busy and ever-changing schedule, coordinating diaries, correspondence, meetings, and events.

You will manage multiple email inboxes, prioritize communications, and ensure timely responses to inquiries. Additionally, you will maintain the Single Central Register and coordinate all safeguarding and compliance documentation, ensuring our school meets statutory requirements.

Working closely with the Bursar, you will also provide confidential HR administrative support, assisting with recruitment and maintaining personnel records.

Key Responsibilities

• Provide comprehensive executive support to the Head, including diary management and meeting coordination.
• Act as the first point of contact for the Head, building positive relationships with parents, staff, and external stakeholders.
• Prepare, proofread, and coordinate documentation, reports, and meeting papers.
• Organize and support school events led by the Head, such as Speech Night and Open Mornings.
• Coordinate communications and activities for the Parents of Meoncross (POM) Association.
• Maintain the school’s Single Central Register (SCR) for safeguarding compliance.
• Support recruitment and HR administration, including interview coordination and onboarding.
• Assist with safeguarding audits and inspections, ensuring records are accurate and complete.
• Provide admissions administration support during periods of absence.
• Ensure all administrative processes are efficient and compliant with GDPR and school policies.
• Maintain confidentiality and high standards of customer service at all times.

About You

Essential Skills & Experience

• Previous experience in an Executive Assistant, PA, or senior administrative role.
• Strong organizational skills with the ability to manage competing priorities.
• Excellent communication and customer service skills.
• Experience coordinating meetings, events, and stakeholder communications.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to work independently and as part of a team.

Desirable

• Experience within a school or educational setting.
• Knowledge of admissions, HR administration, or recruitment processes.
• Experience maintaining compliance records, including the Single Central Register (SCR).
• Familiarity with iSAMS, SIMS, or similar school management systems.
• Understanding of safeguarding and safer recruitment requirements.

Personal Qualities

• Professional, organized, and highly reliable.
• Adaptable and able to thrive in a busy environment.
• Positive, proactive, and customer-focused.
• Committed to building strong relationships with pupils, parents, and colleagues.
• Dedicated to safeguarding and promoting the welfare of children and young people.

Benefits

• Lunch during term time.
• School fee discount.
• Shopping discounts.

Meoncross School is committed to safeguarding and promoting the welfare of children and young people. We expect all staff, volunteers, and third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

We are an equal opportunities employer, dedicated to diversity and treating all employees with dignity and respect, regardless of background.

Early applications are encouraged; we reserve the right to interview and appoint prior to the closing date for the right applicant.