Heads Personal Assistant / HR Admin

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Job Title: Heads Personal Assistant / HR Admin

Location: Meoncross School, 65 Burnt House Lane, Hampshire, PO14 2EF

Hours: 25 hours per week

Salary: £15,652 Per Annum

Contract: Permanent | Term Time Only

About Meoncross School

At Meoncross, we believe that every child's educational journey should be as unique as they are. Our holistic approach ensures that each child receives the individual attention they need to thrive both academically and personally. Here, every child is encouraged to say, “I can be the best possible ME.”

As a through school for children aged 2.5 to 16 years, we welcome students at any point in their educational journey. Whether it’s starting 'big school' in Reception, transitioning to Juniors in Year 3, or joining Upper School in Year 7, we are here to support them every step of the way.

While we pride ourselves on high academic achievement, we also prioritize wellbeing, knowing that happy children are high-achieving children. We nurture our pupils, helping them develop the qualities they need to build bright futures.

About the Role

As the Head's Personal Assistant, you will play a crucial role in ensuring the smooth and efficient management of the Head's daily activities. Your proactive support will help the Head navigate a busy and ever-changing schedule, coordinating diaries, correspondence, meetings, and events.

Your responsibilities will include:

• Managing multiple email inboxes and prioritizing communications.
• Maintaining the Single Central Register and ensuring compliance with safeguarding requirements.
• Providing confidential HR administrative support, including recruitment and personnel records.

To excel in this role, you will need to develop a deep understanding of the Head's priorities and working style, ensuring they are always prepared and in the right place at the right time.

Key Responsibilities

• Provide comprehensive executive support, including diary management and meeting coordination.
• Act as the first point of contact for the Head, building positive relationships with parents, staff, and external stakeholders.
• Prepare and coordinate documentation, reports, and presentations.
• Organize school events led by the Head, such as Speech Night and Open Mornings.
• Maintain the school's Single Central Register (SCR) for safeguarding compliance.
• Support recruitment and HR administration, including onboarding and compliance reporting.
• Ensure all administrative processes are efficient and adhere to GDPR and school policies.

About You

Essential Skills & Experience

• Previous experience in an Executive Assistant, PA, or senior administrative role.
• Strong organizational skills with the ability to manage competing priorities.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to handle confidential information with discretion.

Desirable Skills

• Experience in a school or educational setting.
• Knowledge of admissions and HR administration processes.
• Familiarity with school management systems like iSAMS or SIMS.

Personal Qualities

• Professional, organized, and highly reliable.
• Adaptable and able to thrive in a busy environment.
• Positive, proactive, and customer-focused.
• Dedicated to safeguarding and promoting the welfare of children.

Benefits

• Lunch during term time.
• School fee discount.
• Shopping discounts.

Note: We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

Outcomes First Group is committed to a fair and thorough recruitment process in line with Keeping Children Safe in Education. All stages of the compliance process are subject to necessary safeguarding checks and statutory requirements.